Vacancy notice ETF/REC/11/02

Creation of a reserve list for Junior Specialists in Qualifications, in the ETF Operations Department

Contract: Temporary Agents – Function group AD, Grade 5

Contract duration: 3 years (subject to a probation period of 6 months)

The Employer: European Training Foundation

The European Training Foundation (ETF) is an EU agency that helps transition and developing countries1 to reform their education, training and labour market systems.

At the ETF we believe that the development of human resources through education and training is vital in encouraging social inclusion in transition countries.

Our purpose is to improve people’s lives, increase local prosperity and create sustainable growth. Our work in human capital development (HCD) is part of the EU’s external relations policy.

Based in Torino, northern Italy, the ETF has a staff of approximately 130 people.

The ETF provides an exciting and flexible working environment with a high level of individual responsibility. As a learning organisation we encourage and offer our staff excellent opportunities for continued professional development.

To find out more about the ETF and what we do, please go to:

The Department

The post(s) will be within the ETF operations, which consists of three departments each with specific responsibilities contributing to the mission of the ETF.

The Evidence Based Policy Making Department (EBPM) develops approaches to capacity building, evidence based policy making including the analytical framework for the Torino Process and knowledge management.

The Geographical Operations Department (GEO) defines and implements the annual work programme in the countries and regions and is the main interface with partner countries and the EU external policy services.

The Thematic Expertise Development department (TED) defines and develops thematic policy approaches and methodologies to HCD reform; it supports regional teams in the application of those approaches and methodologies in partner countries; and places ETF as an international centre of expertise.

The activities of each department are shaped by the human capital development needs of each country, the priorities of the EU, and the developments of international organisations.

Within TED the Community of Practice on Qualifications has the role to capture expertise related to qualifications in ETF through country, regional and thematic projects as well as through EU and international experience/approaches.

For more detailed information, please refer to the ETF Work Programme 2011.

Job Profile

As a junior specialist in qualifications, the jobholder will be assigned to the Community of Practice on Qualifications and to country and/or regional project teams mainly addressing the area of qualifications. With sufficient work experience the jobholder may also be assigned the role of country manager. He/she will work under the guidance/leadership of ETF Specialists/Senior Specialists while reporting to a Head of Unit or a Head of Department.


As a member of the Community of Practice on Qualifications, the jobholder will in particular:

  • Provide input and support to the drafting of policy advice and studies in the field of qualifications, national qualifications frameworks and related thematic areas;
  • Contribute to the facilitation of the virtual Qualifications Platform. The aim of this platform of practitioners is to support institutions, policymakers and other stakeholders in implementing qualifications frameworks;
  • Contribute actively to the development and sharing of ETF thematic expertise in this field through e.g. the organisation and facilitation of events, written input to publications, oral presentations and participation in EU activities and working groups.

As a member of country and/or regional project teams, the jobholder will in particular:
  • Facilitate capacity building of national stakeholders mainly through the participation in ETF missions to partner countries for the improvement of qualifications and qualification systems, development of frameworks as a tool for education and training reform.

As a country manager, the jobholder will in particular:
  • Function as the main ETF counterpart of the national authorities and relevant EU services;
  • Define the ETF’s areas of intervention in a specific country and ensure the achievement of objectives and results and sound management of available human and financial resources.

In general, the jobholder(s) will participate in all phases of the project cycle and in particular will contribute to the design, implementation and monitoring of project plans and report on achievements and risks.

Eligibility Criteria

To be eligible, applicants must satisfy the following requirements by the closing date for the submission of applications:

  1. Be a national of an EU Member State, or ETF partner country or territory2;
  2. Enjoy full rights as a citizen;
  3. Have fulfilled any obligations imposed by law concerning military service;
  4. Be physically fit to perform the duties linked to the post;
  5. Have a level of education which corresponds to completed university studies of at least three years attested by a diploma;
  6. Have a thorough knowledge in one of the languages of the Community countries and have a satisfactory knowledge of another language of the Communities to the extent that they can communicate well enough to perform their duties.

Selection Criteria

Applicants must have a master degree, preferably in a related thematic area.


  • Good knowledge of and/or practical skills in the area of qualifications and national qualification systems within the context of HCD policy analysis;
  • Good knowledge of and/or skills in policy analysis of EU policies, instruments and tools;
  • Good knowledge of and/or skills in project management;
  • Capacity to use computerised office tools (especially MS Office applications such as Word, Excel and databases), including advanced word processing;
  • Good writing, reading, speaking and listening skills in English3.

  • Very good analytical skills – i.e. ability to grasp and analyse complex and wide-ranging questions, issues or information. Tackle issues and problems in a logical, step by step way;
  • Very good service orientation skills – i.e. ability to discover ETF customers/stakeholders’ underlying needs and/or to deliver solutions that meets needs, to provide added value and exceed expectations. To take care of both internal and external customers and to be able to anticipate their needs;
  • Good organisational and executing skills – i.e. ability to design and implement suitable solutions, to achieve tangible results whilst fulfilling commitments (deadlines, budgets, objectives etc) and respecting high standards of performance;
  • Good communication and negotiating skills – i.e. ability to organise and present in oral and written terms information, views and concepts in a concise, understandable and interesting way for a variety of multi-cultural audiences within the organisation and/or externally. Ability to respond to information, questions and requests from others. Ability to consider ETF’s contexts and to adapt communication in order to influence the audience;
  • Good team working skills – i.e. ability to establish and maintain excellent working relations at all levels in the multicultural context of ETF both at team and individual levels. Ability to share within a group a common goal and the responsibility for achieving it.

  • Good knowledge4 of French and/or Russian and/or Arabic as needed in the ETF work with its partner countries.

Selection Procedure

Please note that the Selection Assessment Board (SAB)’s work and deliberations are strictly confidential and any contact with them is prohibited.

The selection procedure will be carried out in three phases:

Phase 1 – Screening of Applications

1.1 Eligibility

Applicants’ compliance with the eligibility criteria will be assessed by the SAB on the basis of the CV.

1.2 Selection for interview

The SAB will assess the competences of the applicants as well as the relevance of their experience to the job on the basis of both the CV and the selection criteria form provided. It will invite the applicants judged to be most suitable for the job for interview and written tests.

Phase 2 – Interview and written tests

The SAB will assess the competences of the applicants, as well as the relevance of their experience to the job by means of interview and written tests. It will place the applicants judged to be most suitable for the job on a shortlist.

This phase is expected to take place in September 2011 and will be held predominantly in English.

The technical written tests will cover the following areas:

  • General aptitude and language skills to the extent necessary for the performance of the duties linked to the post;
  • Specific competences according to the profile required for the vacancy;
  • Knowledge of the European integration and its institutions.

Phase 3 – Appointment and Reserve list establishment

Upon completion of the assessment phase, a list of the most suitable candidates will be proposed to the Director by the SAB. A reserve list will established by the Director.

This reserve list will be valid for up to twelve months from the date of the establishment of the list and its duration may be modified by decision of the Director.

Inclusion on the reserve list does not guarantee being offered a job.

The first available position is expected to be filled in by 2011. Then, upon need; the Director may offer a job to the candidate in the reserve list whose profile is best matching ETF needs at that time.

Contractual Conditions

The contract that may be offered to the successful candidate is a Temporary Agent three-year contract, function group AD 5, subject to a probation period of six months.

Temporary Agent contracts are in accordance with article 2(a) of the Conditions of Employment of Other Servants of the European Communities.

Under this type of contract, the employee is bound by the Conditions of Employment of Other Servants (CEOS) of the European Communities as well as the relevant Implementing Rules. The contract might be extended according to article 8 of the CEOS.

ETF will be bound to the contract offered only in case the successful candidate(s), prior to the contract signature, has:

  • provided original or certified copies of all relevant documents proving his/her eligibility, including a clean police report;
  • undergone a compulsory medical examination that establishes s/he meets the standard of physical fitness necessary to perform the duties involved.

You can find out more about the contractual conditions offered by the ETF in the Working with the ETF section of the ETF website.


The basic monthly salary of a Temporary Agent Function Group AD in the first step of grade 5 is approximately EUR 4,300 before any deductions or allowances.

Remuneration will be based on the Community scale of salaries. Pay is subject to Community tax and other deductions laid down in the Staff Regulations. Remuneration is, however, exempt from any national taxation.

In addition to the basic salary, staff members may be entitled to various allowances, in particular family allowances, expatriation allowance (4% or 16% of basic salary) and, if applicable, of household and dependent child allowances.

Submission of applications

Applicants are invited to send their applications via the ‘Job vacancies’ section of the ETF website.

Formal requirements:

The following documentation must all be provided in English:

  • A typed motivation letter of no more than one page, explaining why the candidate is interested in the post and what her/his added value would be to the ETF if selected;
  • A curriculum vitae using the Europass CV format, available on the ETF website (other formats will not be considered);
  • At least two sets of contact details for past or current employers (to be specified under the “Additional Information” paragraph of the Europass CV form) that the ETF will use as references;
  • The form named ‘Selection criteria form’ available on the ETF website detailing the candidate’s professional experience in support of each of the points under the Selection Criteria section.

Applications may also be sent by fax to the ETF HR Unit at the following number: (+39) 011 630 23 88.

Please note that only applications submitted online through the ETF website or by fax and using the Europass CV format will be accepted.

In order to be considered, applications must be received by the closing date for submission and, if sent by fax, clearly quote the reference number ETF/REC/11/02.

If any one of the eligibility and selection criteria is not met, the application will not progress any further.

The closing date for the submission of applications is 31/07/2011 at 23.59 (Central European Time). Due to the possible high volume of applications, only applicants short-listed for interview will be contacted further. The ETF is an equal opportunities employer and encourages all qualified candidates to apply.

EU legislation on personal data protection and confidentiality of information will apply to all personal data collected for this selection procedure.

The application documents provided during the selection procedure will not be returned to candidates, but will be kept on file at the ETF.

More information is available in the Privacy policy for job applicants section of the ETF website.

  1. The ETF partner countries and territories are: Albania, Algeria, Armenia, Azerbaijan, Belarus, Bosnia and Herzegovina, Croatia, Egypt, former Yugoslav Republic of Macedonia, Georgia, Iceland, Israel, Jordan, Kazakhstan, Kosovo (under UNSCR 1244), Kyrgyzstan, Lebanon, Montenegro, Morocco, Occupied Palestinian Territory, Republic of Moldova, Russian Federation, Serbia, Syria, Tajikistan, Tunisia, Turkey, Turkmenistan, Ukraine, Uzbekistan.
  2. Ibidem footnote No. 1.
  3. Equivalent to minimum C1 level for all dimensions as defined in the Europass CV instructions.
  4. Equivalent to minimum B1 level for all dimensions as defined in the Europass CV instructions.

You can download the pdf version of the vacancy: ETF-REC-11-02 JSs Qualifications.pdf
Selection criteria form to be filled in and attached to your application: Selection criteria form
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