The ETF is seeking to set up a reserve list of

Human capital development policy specialists - Education experts in the field of equity and access to education and training

Contract: Temporary Agent, function group AD, grade 7. Contract duration: 3 years (subject to a probation period of 6 months).

The employer

The ETF is an EU agency whose mission is to help transition and developing countries to harness the potential of their human resources through the reform of education, training and labour market systems in the context of the EU's external relations policy. We base our work on the conviction that human resources development in a lifelong learning perspective can make a fundamental contribution to increasing prosperity, creating sustainable growth and encouraging social inclusion in transition economies.

The ETF is based in Turin, northern Italy, and has a staff of approximately 130. Further information on our activities can be found on our website:

The ETF offers an exciting working environment with flexible work organisation and high levels of individual responsibility. As a learning and knowledge sharing organisation, we promote and offer excellent opportunities for the continued professional development of our staff.

The department

The posts will be offered within the Operations Department, which is responsible for developing and delivering ETF’s support for human capital development in partner countries as part of the European Union’s external relations policy.

ETF Operations primarily deal with the regions covered by the three EU instruments: Instrument for Pre-Accession, European Neighbourhood and Partnership Instrument and Development Cooperation Instrument. The activities of the Department in each region are shaped by the human capital development (HCD) needs of each country, the priorities of the EU as established through partnership agreements or other relevant policies, and the methodologies for international aid.

The department currently has some 60 staff, of which 40 are human capital development specialists.

The Operations Department is organised around a team-based approach to deliver its regional, country and project activities. Consequently the department gives high value to teamwork. According to their specific field of specialisation and competences and the evolving portfolio of the organisation, specialists may be asked to lead and/or work within country and/or project teams.

Job profile

The ETF is seeking to recruit education specialists in the field of equity and access to education and training with demonstrated expertise on policies and actions related to inclusive education and social cohesion, equality of opportunities among population groups (gender, ethnic minorities), addressing education and training needs of vulnerable groups.

The job is a high visibility one that would give the opportunity to work with a wide range of policy makers from the public and private sector, practitioners and international institutions working directly in the field of education and training development.

It also requires co-operation with stakeholder groups who are more broadly concerned with issues of employability, competitiveness and social cohesion to ensure that they are fully engaged with human capital issue developments.


Reporting to a Deputy Head of Operations Department, the successful candidate(s) will be responsible for contributing specific knowledge and expertise in the field of equity and access to education and training in one or more of the following functional areas:

  • Provide national and international stakeholder groups engaged in HCD, information, policy analyses and advice on improving equity and access to education and training;
  • Build capacity of stakeholders in partner countries on policies and measures that address considerations of equity and access to education and training, so as to assist them to develop equitable HCD systems;
  • Facilitate the exchange of information and experience among donors engaged in human capital reform in partner countries;
  • Support the delivery of Community assistance to partner countries in the field of human capital development. This includes support the delivery of EU assistance to partner countries in the framework of the EU project cycle: programming, identification, appraisal, follow-up, evaluation and impact assessment. In addition, it also includes the provision to EU institutions of specific human capital development analyses and assessments of employment policies in partner countries and input to regular Commission reporting on the partner countries;
  • Disseminate information and encourage networking and exchange of experience and good practice among partner countries in human capital development.

Key accountabilities

According to evolving strategic priorities, developments in EU external relations policies and the needs of partner countries, the successful candidate will:

  • Lead, or be a member of a country team responsible for developing ETF’s country strategy and for ensuring synergy in ETF’s country work by co-ordinating and delivering the above functions in a specific partner country;
  • Lead or be a member of a project team responsible for developing ETF’s HCD policy knowledge and methodologies as a basis for improving the delivery of the above functions;
  • Contribute to the identification of evolving needs for human capital reform in partner countries/ or a specific thematic field, including priorities and good practice on which to base ETF's programmes and actions as well as Operations Department organisational strategies;
  • Support knowledge management in the ETF through sharing of relevant knowledge and information through participating in internal events and contributing to knowledge management systems;
  • Take part in ETF presentations to EU institutions regarding the achievements, lessons learned in relevant ETF projects and countries;
  • Promote ETF as a centre of expertise through publication of articles and reports or participation in conferences and workshops on human capital development issues in the partner countries.
Finally, specialists will be required to ensure sound implementation of procurement, administrative and financial procedures, in line with the legal and financial regulations applied at ETF.

Eligibility criteria

To be considered eligible, applicants must satisfy the following requirements by the closing date for the submission of applications:

1. Be a national of an EU Member State or an ETF Partner Country or Territory1;
2. Enjoy full rights as a citizen;
3. Have fulfilled any obligations imposed by law concerning military service;
4. Be physically fit to perform the duties linked to the post;
5. Have a level of education which corresponds to completed university studies of at least four years attested by a diploma, followed by at least six years of appropriate professional experience;
Have a level of education which corresponds to completed university studies of at least three years attested by a diploma, followed by at least seven years of appropriate professional experience;
6. Have a thorough knowledge of one of the languages of the Communities and satisfactory knowledge of another language of the Communities to the extent necessary for the performance of the duties.

Selection criteria

In addition to a university degree, candidates must have at least 6 years professional experience in the field of equity and access to education and the labour market.

Candidates must have experience in more than one of the following fields:

  1. Analysis of education and training policies that contribute to equity and access to education and training of vulnerable groups;
  2. Development and/or implementation of skills development policies, at national and/or local level, that promote equity and improve access to education and training;
  3. Monitoring, evaluation and impact assessment of skills development policies and programmes from the perspective of equity and social cohesion.

The candidate will have to prove experience in cooperation/networking with national and international partners.

Required technical competences

  • Capacity demonstrated by evidence of national policy documents, reports on skills development, labour market integration and equity and access and/or articles and publications in relevant scientific journals to which the candidate has contributed;
  • Excellent2 business writing, presentation, and public speaking skills in English;
  • Good general knowledge of European integration and the institutions.

Required core competences
  • Good communication and negotiation skills;
  • Developed analysis, synthesis and problem solving skills;
  • Capacity to integrate and work effectively in an international and multi-cultural environment;
  • Good team working skills with a capacity to share knowledge effectively.

  • Post-graduate specialisation in human capital development issues, in particular in education economics;
  • EU external relations policies, programmes and instruments or similar;
  • Experience of working in education and training in developing countries or countries in transition;
  • In-depth knowledge and direct experience with EU and/or member state policy developments on education and training;
  • Knowledge in Project Cycle Management and/or Sector Wide Approach;
  • Good3 knowledge of French and/or Russian and/or Arabic.

Selection procedure

The selection procedure will be carried out in three phases.

First phase – Screening of eligibility and selection criteria.
Eligibility of candidates will be firstly assessed according to compliance with the eligibility criteria.
The selection assessment board will then consider the competences of eligible applicants on the basis of the CV provided and invite the most suitable candidates to the second phase.
Candidates selected for the second phase will be notified via email.

Second phase – Assessment Centre
Selected candidates will be invited to an Assessment Centre, run by external consultants, that will take place in the last week of May 2009.

Third phase – Interviews
Candidates short-listed after the assessment centre phase will then be called for an interview with the selection assessment board.

Interviews are expected to take place in the last week of May 2009 and will be held in English.

Candidates will also be asked to undergo written tests. The written tests shall consist of the following components:
- general aptitudes and language skills to the extent necessary for the performance of the duties linked to the post;
- specific competences according to the profile referred to in the vacancy;
- knowledge of the European integration and the institution.

The selection assessment board’s work and deliberations are strictly confidential and any contact with the board members is strictly forbidden.

Upon completion of the assessment phases, a reserve list of the most suitable candidates will be proposed to the Director by the selection assessment board. The Director will decide on the establishment of the list.

This reserve list will be valid up to 12 months from the date of the establishment of the list and its duration may be modified by decision of the Director.

Inclusion on the reserve list does not guarantee recruitment. When an expert position becomes vacant, the Director may choose to offer a contract of employment to a successful candidate from the established reserve list.

Contractual conditions

The contract that may be offered to successful candidate(s) is a Temporary Agent contract at AD 7 level with a duration of three years, subject to a probation period of six months.
Temporary Agent contracts are in accordance with article 2(a) of the Conditions of Employment of Other Servants of the European Communities. Under this type of contract, the employee is bound by the Conditions of Employment of Other Servants of the European Communities as well as the relevant Implementing Rules.

Prior to contract signature, the successful candidate(s) will be asked:
- to provide original or certified copies of all relevant documents proving his/her eligibility, including an extract from his/her national police file;
- to undergo a compulsory medical examination to establish that he/she meets the standard of physical fitness necessary to perform the duties involved.

Further details about the contractual conditions offered by the ETF can be found in the Working with the ETF section of the ETF website.


The basic monthly salary of a Temporary Agent in the first step of AD 7 grade is approximately EUR 5.364,00 before any deductions or allowances.

Remuneration will be based on the Community scale of salaries. Pay is subject to Community tax and other deductions laid down in the Staff Regulations. Remuneration is, however, exempt from any national taxation.

In addition to the basic salary, staff members may be entitled to various allowances, in particular family allowances, expatriation allowance (4% or 16% of basic salary and, if applicable, of household and dependent child allowances).

Further details about the contractual conditions offered by the ETF can be found in the Working with the ETF section of the ETF website.

Submission of applications

Interested candidates are invited to send their applications via the ‘Job vacancies’ section of the ETF website. The following documents must be provided in English:

  • a typed motivation letter of no more than one page, explaining why the candidate is interested in the post and what her/his added value would be to the ETF if selected;
  • a curriculum vitae using the Europass CV format, available on the ETF website (other formats will not be considered);
  • at least two sets of contact details for past or current employers (to be specified under the “Additional Information” paragraph of the Europass CV form) that the ETF will use as references;
  • the form available on the ETF website detailing the candidate’s professional experience in support of each of the points under the Selection criteria section and the fulfilment of the Eligibility criteria.

Applications may also be sent by fax to the ETF HR Unit at the following number:
(+39) 011 630 23 88.

Only applications submitted online through the ETF website or by fax and using the Europass CV format will be accepted.

In order to be considered, applications must be received by the closing date for submission and, if sent by fax, clearly quote the reference number ETF/REC/09/03.

Failure to comply with one of the above formal requirements or eligibility criteria will result in disqualification of the applicant.

Closing date for the submission of applications: 27 April 2009 at 23.59 (Central European Time).

Due to the volume of applications, only applicants short-listed for interview will be contacted further.

The ETF is an equal opportunities employer and encourages all qualified candidates to apply.

EU legislation on personal data protection and confidentiality of information will apply to all personal data collected for this selection process. The application documents provided during the selection procedure will not be returned to candidates, but will be kept on file at the ETF.

1. The ETF’ partner countries and territories are: Albania, Algeria, Armenia, Azerbaijan, Belarus, Bosnia and Herzegovina, Croatia, Egypt, Former Yugoslav Republic of Macedonia, Georgia, Israel, Jordan, Kazakhstan, Kosovo (UNSCR 1244), Kyrgyzstan, Lebanon, Moldova, Montenegro, Morocco, Occupied Palestinian Territories. Russian Federation, Serbia, Syria, Tajikistan, Tunisia, Turkey, Turkmenistan, Ukraine, and Uzbekistan;

2. Equivalent to minimum C1 level for all dimensions as defined in the Europass CV instructions

3. Equivalent to minimum B1 level for all dimensions as defined in the Europass CV instructions

Selection and eligibility form to be filled in and attached to your application Selection & eligibility form ETF-REC-09-03.doc

You can download the pdf versionETF-REC-09-03.pdf

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