Nota bene: You can apply for all published vacancy notices on Human Capital Development Policy Specialists.

Vacancy notice ETF/REC/10/07
Human Capital Development Policy Specialists on VET governance and partnership

Contract: Temporary Agent - Function group AD, grade 7

Contract duration: 3 years (subject to a probation period of 6 months)

The Employer: European Training Foundation

The European Training Foundation (ETF) is an EU agency that helps transition and developing countries to reform their education, training and labour market systems.

At the ETF we believe that the development of human resources through education and training is vital in encouraging social inclusion in transition countries.

Our purpose is to improve people’s lives, increase local prosperity and create sustainable growth. Our work in human capital development (HCD) is part of the EU’s external relations policy.

Based in Torino, northern Italy, the ETF has a staff of approximately 130 people.

The ETF provides an exciting and flexible working environment with a high level of individual responsibility. As a learning and sharing organisation we encourage and offer our staff excellent opportunities for continued professional development.

To find out more about the ETF and what we do, please go to:

The Department

The vacancy is within the Operations Department, which is responsible for developing and delivering the ETF’s support for Human Capital Development (HCD) in the ETF partner countries1.

ETF Operations primarily cover three EU instruments:

  • The Pre-Accession Instrument
  • The European Neighbourhood and Partnership Instrument
  • The Development Co-operation Instrument

The activities of the department within each of these EU instruments are driven by:
  • The HCD needs of the country
  • The priorities of the EU as established through partnership agreements or other relevant policies
  • The methodologies of international aid, and in particular the EU approach project cycle management

The department currently employs approximately 70 staff, of which 40 are HCD specialists. The department is organised around teams who are region, country and project focused, which is why teamwork is so important to the department and the ETF.

Depending on their specific skills and experience and the ever-evolving portfolio of the organisation, specialists may be asked to lead and/or work within different country and project teams.

The Job Profile

ETF is seeking to recruit specialists in the field of governance and partnership to help partner countries address the challenge of defining frameworks and structures which ensure the efficiency and effectiveness of governance models for the VET system at national and territorial levels.

The job will consist of managing or contributing to ETF’s inputs to one or more of its partner countries and it will also include involvement in the development of ETF’s policy or thematic expertise.


Reporting to a Deputy Head of Operations Department, the successful candidate(s) will be responsible for ensuring the achievement of ETF country or project implementation plans as defined in the Work Programme, including the coordination of contributions by other ETF staff.

In particular, the candidate’s remit will focus on the following areas:

Policy analysis, policy guidance and capacity development

  • To contribute to the provision of policy analysis, policy guidance and capacity development in the area of governance and partnership to partner countries and where requested, to Commission services through an integrated programme of missions, studies and events in line with partner country, EU and ETF priorities as a member of an ETF country or project team. In particular by:
    • helping analyse partner country policies which define the VET governance models and approaches in partner countries, and assess their efficiency and effectiveness;
    • guiding policy makers and stakeholders in the countries in the identification of options to improve the efficiency and effectiveness of their governance structures according to the specific context of the countries and drawing on experiences in EU;
    • building capacity in the countries in the development of relevant tools and approaches to facilitate the implementation and monitoring of such governance models and approaches again drawing on EU experiences as well as relevant approaches suited to the specific context of the countries that have been developed among the international community and/or experiences from other partner countries;
  • Support the EU in the programming of its external assistance in the field of HCD. In particular, this implies providing analytical input to the regular EU review or programming exercises according to the specificity of each external action instrument. When required, this may also include contributing to the identification of programmes or projects which may be considered for financial support by the EU.

Networking and sharing knowledge
  • To build relationships with counterparts active in promoting reform in governance and partnership in EU institutions, EU member countries and other international bodies with a view to determine opportunities and efficiencies for synergy;
  • To promote the exchange of information and good practice among the donors and international organisations on the field of governance and partnership;

Raising ETF profile
  • To raise the profile of ETF’s governance and partnership expertise with European Commission, international organisations and partner countries by actively contributing to high-profile conferences, seminars and publications sharing achievements and lessons learned in relevant ETF projects and countries;

ETF strategic development
  • To contribute to the development of thematic knowledge and methodologies in the field of governance and partnership and ensures that ETF expertise and knowledge is developed and shared across ETF teams by way of mentoring and in-house knowledge-sharing events;
  • To take responsibility for developing ETF country (or thematic) strategies with particular regard to activities related to governance and partnership.

The job holder will be required to ensure sound implementation of procurement, administrative and financial procedures, in line with the legal and financial regulations applied at ETF.

Eligibility Criteria

To be eligible, applicants must satisfy the following requirements by the closing date for the submission of applications:

1. Be a national of an EU Member State, or an ETF Partner Country or Territory2;
2. Enjoy full rights as a citizen;
3. Have fulfilled any obligations of military service as required by national law;
4. Be physically fit to perform the duties of the position;
5. Have a level of education which corresponds to completed university studies of at least four years attested by a diploma, followed by at least six years of appropriate professional experience;

have a level of education which corresponds to completed university studies of at least three years attested by a diploma, followed by at least seven years of appropriate professional experience;
where justified in the interests of the service, professional training3 of an equivalent level, in a domain relevant to the activities of the ETF and, after having completed the professional training, at least the professional experience indicated in the table below:

Duration of the
professional training in years
Professional experience in years
Less than 1 year
10 years
At least 1 year but less than 2
9 years
At least 2 year but less than 3
8 years
At least 3 year but less than 4
7 years
4 years or more
6 years

6. Have a thorough knowledge in one of the languages of the Community countries and have a satisfactory knowledge of another, to the extent that they can communicate well enough to perform their duties.

Selection Criteria


Candidates are expected to have, in addition to a university degree, a background in governance models and approaches with at least 6 years of professional experience in the governance and partnership in the management of vocational education and training systems in at least two of the following areas:

  • Cooperation and coordination among stakeholder groups, in particular social partners, such as inter-ministerial coordination, cooperation between state and regional/local bodies, cooperation with social partners and representatives of civil society, learners;
  • Regulation of decentralisation/deconcentration of VET services, including school autonomy;
  • Definition of financing/budgeting models defining processes for budget preparation and decision making, allocation of funding and cost sharing mechanisms.
  • Quality assurance linked to monitoring, evaluation and audit of the system.

This experience may have been gained through work:
  • within individual EU Member States and/or ETF Partner countries; and/or
  • Within international organisations or structures, and in particular the EU or leading international organisations (for example, UN, Regional Development Banks; OECD).

Suitable candidates must have experience in the policy cycle in education and training.


  • Highly developed analysing skills – i.e. ability to grasp and analyse complex and wide-ranging questions, issues or information. Tackle issues and problems in a logical, step by step way;
  • Very good communication and negotiation skills;
  • Very good adapting skills – i.e. ability to adapt programmes and views proposing ways to meet context needs and to work well in situations that require openness to different ideas and experiences. Ability to manage different situations and/or problems with an open approach;
  • Highly developed organising and executing skills – i.e. ability to design and implement suitable solutions, to achieve tangible results whilst fulfilling commitments (deadlines, budgets, objectives etc) and respecting high standards of performance;
  • Very good team working skills – i.e. ability to establish and maintain excellent working relations at all levels in the multicultural context of ETF both at team and individual levels. Ability to share within a group a common goal and the responsibility for achieving it as well as capacity to share knowledge effectively.

  • Capacity to analyse vocational education and training governance models and approaches shown by evidence of specific assignments;
  • Excellent4 writing, presentation and public speaking skills in English as evidenced in particular by published reports or professional articles5;
  • Highly developed project management skills;
  • A solid understanding of relevant EU education and employment policies and approaches to governance and partnership.

  • A post-graduate specialisation in human capital development related issues; such as for example educational sciences or education economics;
  • Knowledge and/or work experience in ETF’s partner countries or in other transition and/or middle income countries;
  • Good general knowledge EU external relations policies related to ETF partner regions as well as European institutions;
  • Knowledge of project cycle management;
  • Proven experience in conducting trainings or other capacity building activities;
  • Good knowledge6 of French and/or Russian and/or Arabic.

Selection Procedure

The selection procedure will be carried out in two phases:

Phase 1 – screening of eligibility and selection criteria

  • Candidates will be assessed according to compliance with the eligibility criteria.
  • The selection assessment board will then consider the technical competences of eligible applicants on the basis of the CV and of a report, professional article or scientific writing provided and invite the most suitable candidates to the second phase.
  • Candidates selected for the second phase will be notified via email.

Phase 2 – interviews and tests
  • Candidates short-listed will then be called for an interview with the selection assessment board.
  • Interviews are expected to take place between June and July 2010 and will be held in English.
  • Candidates will also be asked to undergo a series of written tests. The written tests will cover the following areas:
    • General aptitude and language skills to the extent necessary for the performance of the duties linked to the post;
    • Specific competences according to the profile required for the vacancy;
    • Knowledge of the European integration and the institutions.
Upon completion of the assessment phase, a reserve list of the most suitable candidates will be proposed to the Director by the selection assessment board. The Director will then decide on the establishment of the list and on the appointment of the successful candidate.

This reserve list will be valid for up to twelve months from the date of the establishment of the list and its duration may be modified by decision of the Director.

Inclusion on the reserve list does not guarantee recruitment.

When a Human Capital Development Policy Specialists on VET governance and partnershipposition becomes vacant, the Director may choose to offer a contract of employment to a candidate from the established reserve list.

Please note that the selection assessment board’s work and deliberations are strictly confidential and any contact with the board members is prohibited.

Contractual Conditions

The contract that may be offered to the successful candidate is a Temporary Agent three-year contract, function group AD, grade 7, subject to a probation period of six months.

Temporary Agent contracts are in accordance with article 2(a) of the Conditions of Employment of Other Servants of the European Communities.

Under this type of contract, the employee is bound by the Conditions of Employment of Other Servants (CEOS) of the European Communities as well as the relevant Implementing Rules. The contract might be extended according to article 8 of the CEOS.

ETF will be bound to the contract offered only in case the successful candidate(s), prior to the contract signature, will have:

  • provided original or certified copies of all relevant documents proving his/her eligibility, including a clean police report;
  • undergone a compulsory medical examination that has established he/she meets the standard of physical fitness necessary to perform the duties involved.

You can find out more about the contractual conditions offered by the ETF in the Working with the ETF section of the ETF website.


  • The basic monthly salary of a Temporary Agent Function Group AD, grade 7 is approximately EUR 5,400 before any deductions or allowances.
  • Remuneration will be based on the Community scale of salaries. Pay is subject to Community tax and other deductions laid down in the Staff Regulations. Remuneration is, however, exempt from any national taxation.
  • In addition to the basic salary, staff members may be entitled to various allowances, in particular family allowances, expatriation allowance (4% or 16% of basic salary) and, if applicable, of household and dependent child allowances.

Submission of applications

Candidates are invited to send their applications via the ‘Job vacancies’ section of the ETF website.

Applications may also be sent by fax to the ETF HR Unit at the following number:

(+39) 011 630 23 88.

In order to be considered, applications must be received by the closing date for submission and, if sent by fax, clearly quote the reference number ETF/REC/10/07.

The closing date for the submission of applications is 27th May 2010 at 23.59 (Central European Time). Due to the high volume of applications, only applicants short-listed for interview will be contacted further. The ETF is an equal opportunities employer and encourages all qualified candidates to apply.

The following documents must be provided in English:

  • A typed motivation letter of no more than one page, explaining why the candidate is interested in the post and what her/his added value would be to the ETF if selected;
  • A curriculum vitae using the Europass CV format, available on the ETF website (other formats will not be considered);
  • One example of a report, professional article or scientific writing (max 5 pages).
  • At least two sets of contact details for past or current employers (to be specified under the “Additional Information” paragraph of the Europass CV form) that the ETF will use as references;
  • The form named ‘Selection criteria form’ available on the ETF website detailing the candidate’s professional experience in support of each of the points under the Selection Criteria section.

If any one of the above listed documents is missing or eligibility criteria are not met, the application will not progress any further.

EU legislation on personal data protection and confidentiality of information will apply to all personal data collected for this selection process. The application documents provided during the selection procedure will not be returned to candidates, but will be kept on file at the ETF. You can find out more information in the ”Privacy policy for job applicants” section of the ETF website.

  1. The ETF partner countries and territories are: The ETF partner countries and territories are: Albania, Algeria, Armenia, Azerbaijan, Belarus, Bosnia and Herzegovina, Croatia, Egypt, former Yugoslav Republic of Macedonia, Georgia, Israel, Jordan, Kazakhstan, Kosovo (under UNSCR 1244), Kyrgyzstan, Lebanon, Montenegro, Morocco, Occupied Palestinian Territory, Republic of Moldova, Russian Federation, Serbia, Syria, Tajikistan, Tunisia, Turkey, Turkmenistan, Ukraine, Uzbekistan.
  2. Idem with footnote 1.
  3. Professional training is the process of completing courses in preparation for an occupation or profession. It is about training measures or activity which has as its primary objective, the acquisition of new competencies or the development and improvement of existing ones and which is financed at least partly by the enterprises for their persons employed who either have a working contract or who benefit directly from their work for the enterprise such as unpaid family workers and casual workers. On the contrary, persons employed holding an apprenticeship or training contract must not be taken into consideration for that meaning.
  4. Equivalent to minimum C1 level for all dimensions as defined in the Europass CV instructions
  5. Candidates will submit one example of a report, professional article or scientific writing with their application (max 5 pages).
  6. Equivalent to minimum B1 level for all dimensions as defined in the Europass CV instructions.

Selection criteria form to be filled in and attached to your application: Selection criteria form ETF-REC-10-07.doc

You can download the pdf version of the vacancy: Vacancy notice ETF-REC-10-07.pdf
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