Traineeship notice ETF/TRA/10/02-03-04
Three trainees in the Department of Operations

Duration: 6 months – from 1st or 16th September 2010

The Employer: ETF

The European Training Foundation (ETF) is an EU agency that helps transition and developing countries to reform their education, training and labour market systems.

At the ETF we believe that the development of human resources through education and training is vital in encouraging social inclusion in transition countries.

Our purpose is to improve people’s lives, increase local prosperity and create sustainable growth. Our work in human capital development (HCD) is part of the EU’s external relations policy.

Based in Torino, northern Italy, the ETF has a staff of approximately 130 people.

The ETF provides an exciting and flexible working environment with a high level of individual responsibility. As a learning and sharing organisation we encourage and offer our staff excellent opportunities for continued professional development.

To find out more about the ETF and what we do, please go to

The Department

The vacancy is within the Operations Department, which is responsible for developing and delivering the ETF’s support for Human Capital Development (HCD) in the ETF partner countries1.

ETF Operations primarily cover three EU instruments:

  • The Pre-Accession Instrument
  • The European Neighbourhood and Partnership Instrument
  • The Development Co-operation Instrument

The activities of the department within each of these EU instruments are driven by:
  • The HCD needs of the country
  • The priorities of the EU as established through partnership agreements or other relevant policies
  • The methodologies of international aid, and in particular the EU approach project cycle management

The department currently employs approximately 70 staff, of which 40 are HCD specialists. The department is organised around teams who are region, country and project focused, which is why teamwork is so important to the department and the ETF. Depending on their specific skills and experience and the ever-evolving portfolio of the organisation, specialists may be asked to lead and/or work within different country and project teams.

Core Themes

The ETF’s vision and strategic objectives are translated into the content related activities by grouping them into three core themes for the period 2010-13 where considerable support is necessary for the further sustainable development of partner country VET systems. Collectively the core themes represent an integrated agenda for reform which links VET systems with business and the labour market.
The core themes among which the applicant must choose his/her area of interest have been clustered as follows:

A. ETF/TRA/10/02 – Vocational education and training system development and provision in a lifelong learning perspectivewhich covers the design and implementation of policies in partnership with all relevant stakeholders and in particular with the social partners. Notably this theme focuses on:

  1. train the trainer (including teachers);
  2. quality;
  3. qualifications;
  4. efficient and effective governance models at national and territorial levels;
  5. contribution of partners representing economic and social communities in the governance of VET systems;
  6. models of financing of VET;
  7. contribution of VET to sustainable development.

B. ETF/TRA/10/03 – Labour market needs and employabilitywhich focuses on understanding labour market changes and their implications for the employability of individuals.

C. ETF/TRA/10/04 – Enterprises and human capital development: education and business partnerships – This theme focuses on four main strands:

  1. creation, management and sharing of knowledge and skills in enterprises (in both the public and the private sector), particularly small and medium-sized enterprises;
  2. support to enterprise development with a focus on entrepreneurship skills and learning;
  3. education and enterprise partnerships to support the transition from school to work;
  4. building the capacities of enterprise representatives, employers and employees as well as other civil society institutions for their active participation in defining and implementing policy, as well as monitoring and evaluating in the context of lifelong learning.

Learning objectives

At the end of the traineeship, the trainee should have:

  • a better understanding of EU policies in Human capital development and its relevance to partner country context;
  • a better understanding of EU external relations policies and aid delivery methods in one or more ETF partner country regions;
  • hands-on experience on project management, including project monitoring, project implementation (event organisation, relationship management with partner country stakeholders, documents drafting), project team work;
  • hands-on experience in working in an international organisation;
  • put into practice knowledge and skills developed during his/her studies, and in particular in his/her specific areas of competence.

Traineeship description

Under the supervision of the Head of Department and/or to one of the Deputy Heads of the Operational Department, the trainee will be part of a country, multi-country or thematic project contributing to the content and taking care of organisational aspects.


The trainee will be part of a project team and s/he will carry out the following activities:

  • contribute to searching information and documentation;
  • review/draft short contributions as input to the ETF Website or intranet pages;
  • support to the organisation of internal and external events related to projects;
  • depending on the language skills, support to the translation of short texts, and proofreading of texts in French, Arabic, Russian or other partner country languages.

Eligibility Criteria

To be eligible, applicants must satisfy the following requirements by the closing date for the submission of applications:

  1. Be a national of an EU Member State, or ETF partner country or territory1. Priority will be given to applicants coming from ETF partner countries.
  2. Enjoy full rights as a citizen;
  3. Have recently graduated at university level or are about to graduate in a relevant field and who are required to undertake a period of work experience as an integral part of their course;
  4. Have very good2 knowledge of English, the main working language at the ETF in order for the trainee to fully profit from the internship and to be able to follow meetings and perform adequately;
  5. Neither having already benefited or benefit from any kind of internship or in-service training (formal or informal, paid or unpaid) within a European institution or body,
  6. Nor having had or have any kind of employment within a European institution, body or agency, including anyone who is or has been working as an interim staff member, intra-muros consultant or expert.

Selection criteria


  • Educational and/or recent professional background in a field relevant to ETF activities as described within the Core Themes section;
  • Fair knowledge of project management;
  • High degree of computer literacy, particularly in spreadsheet and word processing packages (such as Excel and Word for Windows).

  • Good developed organising and execution skills, i.e. ability to design and implement suitable solutions, to achieve tangible results whilst fulfilling commitments and respecting high standards of performance;
  • Good analysing skills;
  • Good team working skills;
  • Good communication skills;
  • Being service orientated.

  • Good3 writing and oral skills in French, Arabic, Russian or other partner country languages;
  • Knowledge of EU external relations policies;
  • Working experience in ETF partner countries.

Selection Procedure

The selection procedure will be carried out in two phases:

Phase 1 – screening of eligibility and selection criteria

  • Candidates will be assessed according to compliance with the eligibility criteria.
  • The selection assessment board will then consider the competences of eligible applicants on the basis of the CV provided and invite the most suitable candidates to the second phase.
  • Candidates selected for the second phase will be notified via email.

Phase 2 – interviews
  • Candidates short-listed will then be called for a phone interview with the selection assessment board
  • Interviews are expected to take place between June and July 2010 and will be held in English.

Upon completion of the assessment phase, a list of the most suitable candidates will be proposed to the Director by the selection assessment board. The successful candidate will then be appointed by the Director.

Maintenance Grant

  • The monthly grant awarded to a trainee is EUR 1, 000 net
  • Travel expenses incurred in order to take up their duties from and back to their place of residence are reimbursed upon provision of the relevant travel documents.
  • Visa and ‘Permesso di soggiorno’ related administrative expenses are reimbursed upon provision of the related supporting documents.

It is recommended to read carefully the rules available on the website.

Submission of applications

Candidates are invited to send their applications via the ETF website.

The reference number related to the core theme chosen must be clearly quoted in the documentation submitted, that is to say either ETF/TRA/10/02 or ETF/TRA/10/03 or ETF/TRA/10/04.

The following documents must be provided in English:

  • A typed motivation letter of no more than one page, explaining why the candidate is interested in this specific traineeship and what her/his added value would be to the ETF if selected;
  • A curriculum vitae using the Europass CV format, available on the ETF website (other formats will not be considered);
  • The form named ‘Declaration of Honour form’ available on the ETF website.

Please note that only applications submitted online through the ETF website and using the Europass CV format will be accepted.

If any one of the formal requirements or eligibility criteria above is not met, the application will not progress any further.

The closing date for the submission of applications is 10th May 2010 at 23.59 (Central European Time). Due to the high volume of applications, only applicants short-listed for interview will be contacted further. The ETF is an equal opportunities employer and encourages all qualified candidates to apply.

EU legislation on personal data protection and confidentiality of information will apply to all personal data collected for this selection process. The application documents provided during the selection procedure will not be returned to candidates, but will be kept on file at the ETF. You can find out more information in the ”Privacy policy for job applicants” section of the ETF website.

  1. The ETF partner countries and territories are: Albania, Algeria, Armenia, Azerbaijan, Belarus, Bosnia and Herzegovina, Croatia, Egypt, former Yugoslav Republic of Macedonia, Georgia, Israel, Jordan, Kazakhstan, Kosovo (under UNSCR 1244), Kyrgyzstan, Lebanon, Montenegro, Morocco, Occupied Palestinian Territory, Republic of Moldova, Russian Federation, Serbia, Syria, Tajikistan, Tunisia, Turkey, Turkmenistan, Ukraine, Uzbekistan.
  2. Equivalent to B2 level as per the level scale of the common European framework of reference for languages.
  3. Equivalent to B2 level as per the level scale of the common European framework of reference for languages.

Declaration on Honour form to be filled in and attached to your application:

ETF-TRA-10-02 - Declaration of Honour.doc ETF-TRA-10-03 - Declaration of Honour.docETF-TRA-10-04 - Declaration of Honour.doc

You can download the pdf version of the traineeship:CEI ETF-TRA-10-02-03-04.pdf

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