Vacancy notice ETF/REC/11/07
Specialists in Entrepreneurship and enterprise skills development - Creation of a reserve list

Contract: Temporary Agent – Function group AD, Grade 7

Contract duration: 3 years (subject to a probation period of 6 months)

The Employer: European Training Foundation
The European Training Foundation (ETF) is an EU agency that helps transition and developing countries1 to reform their education, training and labour market systems.
At the ETF we believe that the development of human resources through education and training is vital in encouraging sustainable economic growth, regional cohesion and social inclusion in transition countries.

Our purpose is to improve people’s lives, increase local prosperity and create sustainable growth. Our work in human capital development (HCD) is part of the EU’s external relations policy.

Based in Torino, northern Italy, the ETF has a staff of approximately 130 people.

The ETF provides an exciting and flexible working environment with a high level of individual responsibility. As a learning organisation we encourage and offer our staff excellent opportunities for continued professional development.

To find out more about the ETF and what we do, please go to:

The Department
The post(s) will be within the ETF operations, which consists of three departments each with specific responsibilities contributing to the mission of the ETF.

The Geographical Operations Department (GEO) defines and implements the annual work programme in the countries and regions and is the main interface with partner countries and the EU external policy services.

The Thematic Expertise Development department (TED) defines and develops thematic policy approaches and methodologies to HCD reform; it supports regional teams in the application of those approaches and methodologies in partner countries; and places ETF as an international centre of expertise.

The Evidence Based Policy Making Department (EBPMD) develops approaches to capacity building, evidence based policy making including the analytical framework for the Torino Process and knowledge management.

The activities of each department are shaped by the HCD needs of each country, the priorities of the EU, and the developments of international organisations.

For more detailed information, please refer to the ETF Work Programme 2011.

Job Profile
The job profile involves systematic assessment and analysis of ETF countries’ policies and measures to promote entrepreneurship and ensure availability of skills for enterprise development. It also involves policy dialogue, guidance and development work via the implementation of a policy learning approach in different ETF partner countries and regions so as to assist the development of education and training policies and measures that support enterprise development.

The successful candidate would be expected to:

  • Undertake systematic assessments and in depth analyses of enterprise skills in ETF partner countries, involving close coordination with enterprise support organisations, research bodies and relevant national institutions (e.g. economy and education ministries, SME agencies, national competitiveness bodies);
  • Contribute to the provision of policy analysis and guidance to EU institutions and partner countries in the field of entrepreneurship and enterprise skills;
  • Design and facilitate policy learning processes with partner countries’ stakeholders so as to enhance their capacity in identifying, designing and implementing actions in the field of entrepreneurship and enterprise skills;
  • Assist ETF country and/or multi-country teams in designing and delivering ETF interventions in the field of entrepreneurship and enterprise skills;
  • Contribute to the development of ETF thematic knowledge and methodologies by drafting position papers, contributing to the design of innovative initiatives, and keeping abreast of international and EU developments and EU policy developments and by ensuring knowledge sharing across ETF country teams;
  • Liaise and with international actors active in the field of entrepreneurship and enterprise skills;
  • Raise the profile of ETF in the field of entrepreneurship and enterprise skills through the drafting of high profile analyses and reports, position papers and policy briefs and by representing the ETF at EU level and in international fora.

Eligibility Criteria
To be considered eligible, applicants must satisfy the following requirements by the closing date for the submission of applications:

1. Be a national of an EU Member State or ETF partner country or territory2;
2. Enjoy full rights as a citizen;
3. Have fulfilled any obligations imposed by the laws concerning military service;
4. Be physically fit to perform the duties linked to the post;
5. Have a level of education which corresponds to completed university studies of at least four years attested by a diploma, followed by at least six years of appropriate professional experience;
Have a level of education which corresponds to completed university studies of at least three years attested by a diploma, followed by at least seven years of appropriate professional experience;
6. Have a thorough knowledge in one of the languages of the Communities and have a satisfactory knowledge of another language of the Communities to the extent necessary for the performance of the duties.

Selection Criteria

Candidates are required to possess the competences and skills listed below.


  • Proven knowledge and experience of enterprise development including:
    • Analysing skills and training needs of enterprises (also including SMEs);
    • Applying the principles of European Union’s Small Business Act (SBA) and its human capital dimensions in policy assessment and policy advice;
    • Designing, implementing and/or evaluating policies and measures that support skills for SMEs development;
    • Developing national or local enterprise skills development strategies, involving public and private education and training providers;
    • Monitoring, evaluating and assessing entrepreneurship education and training policies or enterprise HCD policies and programmes.
  • A solid understanding of relevant EU enterprise, entrepreneurship, education and employment policies and approaches;
  • Practical experience of working in transition and or developing countries;
  • Very good project and process management skills;
  • Excellent3 writing, reading, speaking and listening skills in English.

  • Excellent analytical skills – i.e. The ability to grasp and analyse complex and wide-ranging questions, issues or information. Tackle issues and problems in a logical, step by step way. Having a systematic approach in analysing ETF issues;
  • Very good communication and negotiating skills – i.e. The ability to organise and present in oral and written terms information, views and concepts in a concise, understandable and interesting way for a variety of multi-cultural audiences within the organisation and/or externally. Ability to respond to information, questions and requests from others. Ability to consider ETF’s contexts and to adapt communication in order to influence the audience;
  • Very good team working skills – i.e. The ability to establish and maintain excellent working relations at all levels in the multicultural context of ETF both at team and individual levels. The ability to share within a group a common goal and the responsibility for achieving it.
  • Very good adapting skills – i.e. The ability to adapt programmes and views proposing ways to meet context needs;
  • Very good service orientation skills – i.e. The ability to discover ETF customers/stakeholders’ underlying needs and/or to deliver solutions that meets needs, to provide added value and exceed expectations. To take care of both internal and external customers and to be able to anticipate their needs.

Furthermore, it would be an advantage to have one or more assets listed below:

  • Post-graduate specialisation in human capital development issues;
  • Proven experience in working with or for the private sector on issues related to human capital development;
  • Good knowledge4 of French and/or Arabic and/or Russian.

Selection Procedure
Please note that the Selection Assessment Board (SAB)’s work and deliberations are strictly confidential and any contact with them is prohibited.

The selection procedure will be carried out in three phases:

Phase 1 – Screening of CVs


Applications’ compliance with the eligibility criteria and the formal requirements will be assessed on the basis of the CV.


On the basis of the CV and selection criteria form provided, the SAB will assess candidates’ profiles against that of the job profile published and that of the selection criteria. It will invite (for interview and written tests) the applicants whose CV and selection criteria form are judged to be most in line with the job profile and the selection criteria.

Phase 2 –Interviews and tests

The SAB will assess the competences and skills of the applicants, as well as the declared assets by means of an interview and written tests.
This phase is expected to take place between January and February 2012 and will be mostly held in English.
The interview and technical written tests will cover the following areas:

  • General aptitude and language skills to the extent necessary for the performance of the duties linked to the post;
  • Specific competences according to the job profile;
  • Knowledge of European integration and its institutions.
Upon completion of this phase, the SAB will propose a list of applicants considered the most in line with the job profile and selection criteria to the ETF Director.

Phase 3 – Establishment of the reserve list and possible job offer(s)

Further to the submission of the list by the SAB, the Director will establish a reserve list with the most suitable candidates.
This reserve list will be valid for twelve months from the date of its establishment and its duration may be modified by a decision of the Director.
Inclusion in the reserve list does not guarantee being offered a job.

When a Specialist position becomes vacant or needs to be covered, the Director may offer a job to the candidate in the reserve list whose profile best matches ETF needs at that time..

Contractual Conditions
The contract that may be offered to a candidate in the reserve list is a three-year contract as Temporary Agent, Function Group AD, grade 7, subject to a probation period of six months.
Temporary Agent contracts are in accordance with article 2(a) of the Conditions of Employment of Other Servants of the European Communities.

Under this type of contract, the employee is bound by the Conditions of Employment of Other Servants (CEOS) of the European Communities as well as the relevant Implementing Rules.
ETF will be bound to the contract offered only in case the successful candidate(s), prior to the contract signature, has:

  • provided original or certified copies of all relevant documents proving his/her eligibility, including a clean police report;
  • undergone a compulsory medical examination that establishes s/he meets the standard of physical fitness necessary to perform the duties involved.

You can find out more about the contractual conditions offered by the ETF in the Working with the ETF section of the ETF website.

The basic monthly salary of a Temporary Agent Function Group AD in the first step of grade 7 is approximately EUR 5,500 before any tax and social security contribution deductions.

Remuneration is based on the Community scale of salaries. Pay is subject to Community tax and other deductions laid down in the Staff Regulations. Remuneration is, however, exempt from any national taxation.

In addition to the basic salary, staff members may be entitled to various allowances, in particular family allowances and expatriation allowance (4% or 16% of basic salary) may be granted where applicable.

Submission of applications
Candidates are invited to send their applications via the ETF website, section "the Collaborate - tenders and careers".

Applications may exceptionally be sent by fax to the ETF HR Team at the following number: (+39) 011 630 23 88 provided they clearly quote the reference number ETF/REC/11/07.

The closing date for the submission of applications is 18 December 2011 at 23.59 (Central European Time).


The following documentation must all be provided in English and by the closing date:

  • A typed motivation letter of no more than one page, explaining why the candidate is interested in the post and what her/his added value would be to the ETF if selected;
  • A curriculum vitae using the Europass CV format, available on the ETF website (other formats will not be considered);
  • At least two sets of contact details for past or current employers (to be specified under the “Additional Information” paragraph of the Europass CV form) that the ETF will use as references;
  • The form named ‘Selection criteria form’ available on the ETF website detailing how the candidate matches each of the points under the Selection Criteria section.

Please note that only applications submitted online through the ETF website or by fax, using the Europass CV formatand comprising all information and/or documents listed under “formal requirements” above and in Englishwill be accepted.

If any one of the above listed documents is missing or eligibility criteria are not met, the application will not progress any further.

Due to the high volume of applications, only applicants invited for interview will be contacted further.

The application documents provided during the selection procedure will not be returned to candidates, but will be kept on file at the ETF for as long is necessary for the process.

EU legislation on personal data protection and confidentiality of information will apply to all personal data collected for this selection process.

More information is available in the Privacy policy for job applicants section of the ETF website.

Applicants who consider that their interests have been prejudiced by any decision related to the selection procedure can take lodge a complaint following the instructions available on the ETF website under the Section on Appeals.

  1. The ETF partner countries and territories are: Albania, Algeria, Armenia, Azerbaijan, Belarus, Bosnia and Herzegovina, Croatia, Egypt, former Yugoslav Republic of Macedonia, Georgia, Iceland, Israel, Jordan, Kazakhstan, Kosovo (under UNSCR 1244), Kyrgyzstan, Lebanon, Montenegro, Morocco, Occupied Palestinian Territory, Republic of Moldova, Russian Federation, Serbia, Syria, Tajikistan, Tunisia, Turkey, Turkmenistan, Ukraine, Uzbekistan.
  2. Ibidem footnote Nr 1.
  3. Equivalent to minimum C1 level for all dimensions as defined in the Europass CV instructions.
  4. Equivalent to minimum B1 level for all dimensions as defined in the Europass CV instructions.

You can download the pdf version of the vacancy: Vacancy notice ETF-REC-11-07.pdfVacancy notice ETF-REC-11-07.pdf
Selection criteria form to be filled in and attached to your application: Selection criteria form ETF-REC-11-07.docSelection criteria form ETF-REC-11-07.doc
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