VACANCY NOTICE N° ETF/REC/07/01

Financial Assistants

The ETF is seeking to recruit for its Finance, Contract and Procurement Support Unit (FINCOP) two Financial Assistants.

Job profile (summary)

The successful candidates will be asked to provide administrative support and to contribute to the sound and effective provision of financial management services in the EU regulatory framework.
The successful candidates will work considerably on the encoding and checking of data related to payments for all ETF departments.
This is a responsible position that will present you with a variety of learning and development opportunities in the context of EU financial control and management systems. Candidates will also have a chance to support decision-making at the corporate level. The successful applicants will be working as a part of a team in the multi-cultural context of the EU civil service.

Closing date for applications: Friday 9 March 2007

Contract type and grade: Contract Agent FGIII

Contract: Initial contract duration: 3 years (subject to a probation period of 9 months).

Remuneration

Minimum net monthly salary shall be at least € 2,229.45
The salary is not subject to national taxation.
In addition, ETF offers attractive benefits in line with those of European Union Civil Servants. Further details about the contractual conditions offered by the ETF can be found in the Working with the ETF section of the ETF website.

The employer

The ETF is an EU agency whose mission is to assist partner countries in developing quality education and training systems and in putting them into practice. We share expertise and advice on policies in education and training across regions and cultures. Working on behalf of the EU, we help our partner countries to develop a skilled labour force to promote better living conditions, active citizenship and democratic societies that respect human rights and cultural diversity.

The ETF is based in Turin, northern Italy, and has a staff of approximately 100. Further information on our activities can be found on our website: http://www.etf.europa.eu.

The ETF offers an exciting work environment with flexible work organisation and high levels of individual responsibility. As a learning and knowledge sharing organisation, we promote and offer excellent opportunities for the continued professional development of our staff.

The department

The vacant posts are in the Finance, Contract and Procurement Support Unit (FINCOP), which is in charge of the general and the budgetary accountancy systems and provides support to ETF procurement and contractual activities.

The budget is managed on a modified cash accounting principle. The ETF recently switched from a cash-based to an accrual-based general accounting system inspired by the International Public Sector Accounting Standards (IPSAS). Financial Management in the ETF is governed by its Financial Regulation which is based on that applicable to the general budget of the European Communities1.

Key accountabilities

Reporting to the Head of the FINCOP Unit, the successful candidates will be responsible, in close co-operation with the other Unit’s staff, of providing administrative support and contributing to the sound and effective provision of financial management services in the EU regulatory framework. The successful candidates will work considerably on the encoding and checking of data related to payments for all ETF departments.

In particular, the successful candidates will be responsible for the performance of tasks in the following areas:

  • Registration of payments by inputting data in the budgetary accounting system;
  • Checking payments against rules and EU regulatory requirements and alerting of non compliance;
  • Following up and reporting on payment processing to internal and external stakeholders;
  • Inputting, validating and maintaining data in the customers and suppliers electronic database;
  • Offering training and advisory services to ETF staff;
  • Support in drafting financial administrative procedures and proposing process improvements;
  • Providing general administrative and clerical support to the FINCOP Unit, including document filing and archiving, drafting and formatting of financial documents.

The successful candidates may be required to:
  • Act as contact person with ETF bank;
  • Provide logistic support during the audit campaigns;
  • Transfer/input of payment data in the General Accounts and/or issue of electronic orders of payment;
  • Assist in the management of petty cash, imprest accounts and recovery of funds.

Selection criteria

Candidates must have at least two years of professional experience in financial management notably in dealing with payments, invoicing goods and services, managing customer and/or supplier accounts.

Required technical competences

  • Solid understanding of payment processing;
  • High degree of numeracy;
  • Marked ability to share and store information both on paper and in electronic files;
  • Very good writing, reading, speaking and listening skills2 in English;
  • High degree of computer literacy particularly in spreadsheet and word processing packages (such as Excel and Word for Windows);
  • Good general knowledge of the European Union and its Institutions.

Required core competences
  • High degree of accuracy and attention to details;
  • Strong sense of responsibility, high ethical values and flexibility to adapt to operational demands;
  • Good service orientation and communication skills;
  • Good organisational capacity;
  • Good analytical skills and capacity to understand complex texts;
  • Capacity to work in teams in an international and multi-cultural environment;
  • Ability to work under pressure and respect tight deadlines.

Assets
  • Good knowledge3of Italian and/or basic knowledge4of French;
  • Educational background in finance related areas with a professional qualification and/or training in accountancy and/or bookkeeping;
  • Knowledge and/or practical experience of working under the EU financial regulatory framework5, or experience in working in financial management and accountancy in the public sector Communities;
  • Understanding of accruals-based accountancy and the international Public Sector Accounting Standards (IPSAS);
  • Understanding of the EU budget cycle and Activity Based Management;
  • Familiarity with data query and reporting software (such as Business Objects), budgetary accounting software (such as SI2/Sincom 2, BOB), general ledger software and remote banking system.

Eligibility criteria

To be considered eligible, applicants must satisfy the following requirements by the closing date for the submission of applications:

1. Be a national of an EU Member State.
2. Enjoy full rights as a citizen.
3. Have fulfilled any obligations imposed by law concerning military service;
4. Be physically fit to perform the duties linked to the post;
5. Have a level of post-secondary education attested by a diploma,
or
have a level of secondary education attested by a diploma giving access to post-secondary education, followed by at least three years of appropriate professional experience;
6. Have a thorough knowledge of one of the languages of the Communities and satisfactory knowledge of another language of the Communities to the extent
necessary for the performance of the duties.

Contractual conditions

The ETF is calling for applications to fill in two vacant positions. The successful candidates will be offered a Contract Agent contract, subject to a probation period of 9 months, for a three-year period, according to article 3(a) of the Conditions of Employment of Other Servants of the European Communities. The contract might be extended according to article 85 of the CEOS and its Implementing Rules.
The minimum net salary of a Contract Agent Function Group III amounts to € 2,229.45 and can vary depending on the years of relevant professional experience.
The salary is not subject to national taxation.

In addition, ETF offers attractive benefits in line with those of European Union Civil Servants. Further details about the contractual conditions offered by the ETF can be found in the Working with the ETF section of the ETF website.

Selection procedure

Eligibility of candidates will be firstly assessed according to compliance with all eligibility criteria by the closing date for the submission of applications. The recruitment assessment board will assess the competences and skills of all applicants and will invite for an interview the most suitable candidates.

Interviews are expected to take place in April 2007 and will be held for the most part in English.
Candidates invited for an interview will be asked to undergo a practical test in English and a multiple choice test to evaluate knowledge of the EU Institutions, as well as reasoning and verbal skills.
Please note that the recruitment assessment board’s work and deliberations are strictly confidential and that any contact with the board members is strictly forbidden.
Upon completion of the interviews and tests, a reserve list of the most suitable candidates will be proposed by the Recruitment Assessment Board to the Director. The successful candidates will be appointed by the Director.
References will be checked.

Prior to contract signature, the successful candidates will be asked:

  • to provide original or certified copies of all relevant documents proving his/her eligibility, including an extract from his/her police file;
  • to undergo a compulsory medical examination to establish that he/she meets the standard of physical fitness necessary to perform the duties involved.

Submission of applications

Interested candidates are invited to send their applications via the ‘Job vacancies’ section of the ETF website. The following documents must be provided:

  • a typed motivation letter of no more than one page in English , explaining why the candidate is interested in the post and what her/his added value would be to the ETF if selected;
  • a curriculum vitae using the Europass CV format, available on the ETF website (other formats will not be considered);
  • at least three sets of contact details for past or current employers (under the “Additional Information” paragraph of the Europass CV form) that the ETF will use as references.

Applications may also be sent by fax to the ETF HR Unit at the following number: (+39) 011 630 23 88.

Only applications submitted online through the ETF website or by fax and using the Europass CV format will be accepted.

In order to be considered, applications must be received by the closing date for submission and, if sent by fax, clearly quote the reference number ETF/REC/07/01.

Closing date for the submission of applications: Friday 9 March 2007 at 23.59 (Central European Time).

The ETF is an equal opportunities employer and encourages all qualified candidates to apply.

EU legislation on personal data protection and confidentiality of information will apply to all personal data collected for this selection process. The application documents provided during the selection procedure will not be returned to candidates, but will be kept on file at the ETF.

1 Council Regulation (EC, Euratom) No 1605/2002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Communities [Official Journal L 248 of 16.9.2002]

2 Equivalent to C1 level as defined in the Europass CV instructions.
3 Equivalent to B1 level as defined in the Europass CV instructions.
4 Equivalent to A2 level as defined in the Europass CV instructions.
5 Refer to footnote 1.

You can download the pdf version ETF-REC-07-01.pdf

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