Assistant Accounting and Finance Officer
Vacancy ETF/REC/06/09

The employer
The ETF (European Training Foundation) is an Ean EU agency whose mission is to assist partner countries in developing quality education and training systems and in putting them into practice. We share expertise and advice on policies in education and training across regions and cultures. Working on behalf of the EU, we help our partner countries to develop a skilled labour force to promote better living conditions, active citizenship and democratic societies that respect human rights and cultural diversity.
The ETF is based in Turin, northern Italy, and has a staff of approximately 100. Further information on our activities can be found on our website:
The ETF offers an exciting work environment with flexible work organisation and high levels of individual responsibility. As a learning and knowledge sharing organisation, we promote and offer excellent opportunities for the continued professional development of our staff.

The department
The vacant post is in the Finance Unit, which is in charge of the general and the budgetary accountancy systems. The budget is managed on a modified cash accounting principle. The ETF is modernising its general accounting system and recently switched from a cash-based to an accrual-based one. The International Public Sector Accounting Standards (IPSAS) have inspired the accountancy rules that govern the ETF accountant’s work. Financial Management in the ETF is governed by its Financial Regulation which is based on that applicable to the general budget of the European Communities.*

As a part of their day-to-day tasks Finance Unit staff are charged with a variety of tasks linked to the processing and control of financial transactions. Staff also offer in-house training, information and advisory services to the organisation notably of the application of financial policy, rules and regulations. The ETF reports to a Governing Board chaired by the European Commission and is subject to controls of the European Court of Auditors and other auditing bodies. Finance Unit staff are thus required to work and liaise with a variety of stakeholders.

The opportunity
This is both a challenging and responsible position that will present you with a variety of learning and development opportunities and chance to support decision-making at the corporate level. The successful applicant will be working as a part of a team in the multi-cultural context of the EU civil service.

Contractual conditions
The ETF is calling for applications to fill in a vacant position. Interviews will be conducted end of September 2006. The position is available immediately.
The contract will have an initial duration of three years. Contract may be renewed based on the organisational needs. The minimum monthly net salary is not subject to national taxation. ETF offers attractive benefits similar to those of European Union civil servants. Further details about the contractual conditions offered by the ETF can be found in the “Working with ETF” of the ETF website.

Selection procedure
Only applications in the ETF format will be reviewed by the Recruitment Assessment Board, who will verify the eligibility criteria. Only the most qualified candidates will be called for interviews and testing. References will be checked. The Recruitment Assessment Board’s work and deliberations are strictly confidential and any contact with the board members is strictly forbidden.
Upon completion of the interviews and tests, a reserve list of the most suitable candidates will be proposed by the Recruitment Assessment Board to the Director. One successful candidate will be appointed by the Director. Inclusion on the reserve list does not guarantee a post.
Prior to contract signature, the successful candidate will be asked: to provide original or certified copies of all relevant documents proving his/her eligibility, including an extract from his/her national police file; to undergo a compulsory medical examination to establish that he/she meets the standard of physical fitness necessary to perform the duties involved.

The ETF is an equal opportunities employer and encourages all qualified candidates to apply. EU legislation on personal data protection and confidentiality of information will apply to all personal data collected for this selection process. The application documents provided during the selection procedure will not be returned to candidates, but will be kept on file at the ETF.

Deadline for submission of CVs is Friday 8 September 2006.

Type of contract: Temporary Agent
Length of contract: 3 years
Working language: English

Job Title

Administration and Central Services – Finance Unit

Function Group

Minimum monthly salary
3,900 € not subject to national taxation

To support and contribute to the effective provision of Financial management services and assist the ETF Accounting Officer in performing her duties.

Professional Experience
At least 12 years, 5 of which in Financial management and/or accountancy (notably drafting financial statements, bookkeeping and using General Ledger software).

Education background
In finance related areas with a professional qualification and/or training in accountancy and/or bookkeeping.

Reporting to
Head of Finance Unit

Job functions

  • Assist and deputise for the ETF Accounting Officer;
  • Help ensure that financial transactions are sound, notably by verifying data related to payments, recoveries and credit transfer operations;
  • Support the preparation and presentation of the ETF’s annual financial statements in English and liaise with the Court of Auditors as regards the controls performed by them;
  • Implement payments, collect revenue and recover amounts due to the organisation;
  • Maintain the General Ledger and ensure the respect of the accounting rules and methods and the chart of accounts;
  • Assist in the management of treasury and cash-flow;
  • Provide opinion on the reliability of accounting and inventory systems and recommend actions to ensure that the financial statements provide a fair overview of the ETF’s financial situation;
  • Provide general support to the Finance Unit and offer information, training and advisory services to ETF staff.

Competences and capacities required
  • High degree of numeracy, accuracy and attention to detail;
  • Good analytical skills and capacity to summarise information and data;
  • Capacity to work in teams in an international and multi-cultural environment;
  • Effective communication including excellent inter-personal skills;
  • Strong service orientation skills;
  • Ability to work under pressure and respect tight deadlines;
  • Strong sense of responsibility, high ethical values and flexibility to adapt to operational demands;
  • Theoretical knowledge of the EU financial regulatory framework.*

  • Practical experience of working under the EU financial regulatory framework, applicable to the budget of the European Communities*;
  • Understanding of accruals-based accountancy and the international Public Sector Accounting Standards (IPSAS);
  • Experience in working in financial management and accountancy in the public sector;
  • Experience in working for an international public administration;
  • Understanding of the EU budget cycle & Activity Based Management.

Language Skills
Required: Very good English skills, in particular written English
Desired: French, Italian

Info & Computer Technology Skills
Required: High degree of computer literacy particularly in spreadsheet and word processing packages (such as Excel and Word for Windows); General Ledger software.
Desired: Data query and reporting software (such as Business Objects); Budgetary accounting Software (such as SI2/Sincom 2); General Ledger software: Bob and/or SAP software.

2 people who may be contacted to attest to work/education performance.
Motivation letter
1 page in English
ETF CV format - to be downloaded from ETF Website. No other format will be accepted.

Eligibility criteria
To be considered eligible, applicants must satisfy the following requirements on the closing date for the submission of applications:

1. be a national of an EU Member State;
2. enjoy full rights as a citizen;
3. have fulfilled any obligations imposed by law concerning military service;
4. be physically fit to perform the duties linked to the post;
5. have a thorough knowledge of one of the languages of the Communities and satisfactory knowledge of another language of the Communities to the extent necessary for the performance of the duties;
6. have a level of post-secondary education, of at least three years, attested by a diploma, followed by at least twelve years of appropriate professional experience
have a level of secondary education, attested by a diploma, giving access to post-secondary education and at least fifteen years of appropriate professional experience.

* Council Regulation (EC, Euratom) No 1605/2002 of 25 June 2002 on the Financial Regulation applicable to the general budget of the European Communities [Official Journal L 248 of 16.9.2002].

Find attached the ETF CV form for this vacancy: ETF CV Form ETF-REC-06-09.doc

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