Professional training notice ETF/NEPT/10/01-02-03

Three National experts in professional training

ETF Department of Operations

A. ETF/NEPT/10/01 – Vocational education and training system development and provision in a lifelong learning perspective

B. ETF/NEPT/10/02 – Labour market needs and employability

C. ETF/NEPT/10/03 – Enterprises and human capital development: education and business partnerships

Duration: 5 months

The Employer: European Training Foundation

The European Training Foundation (ETF) is an EU agency that helps transition and developing countries to reform their education, training and labour market systems.

At the ETF we believe that the development of human resources through education and training is vital in encouraging social inclusion in transition countries.

Our purpose is to improve people’s lives, increase local prosperity and create sustainable growth. Our work in human capital development (HCD) is part of the EU’s external relations policy.

Based in Torino, northern Italy, the ETF has a staff of approximately 130 people.

The ETF provides an exciting and flexible working environment with a high level of individual responsibility. As a learning and sharing organisation we encourage and offer our staff excellent opportunities for continued professional development.

To find out more about the ETF and what we do, please go to

National Experts in Professional Training (NEPT) and their secondment’s conditions
For the ETF it is highly desirable to foster the exchange of professional experience in, and knowledge of, education and training systems contributing to the development of human capital by temporarily assigning experts to the ETF. National Experts in Professional Training (NEPT) should enable the ETF to benefit from their new point of view and up-to-date knowledge as well as to build up a network of people with direct experience of its procedures.

The NEPTs shall remain in the service of their employer throughout the period of secondment. The NEPT’s employer shall continue to pay his/her salary, to maintain his/her administrative status throughout the period of secondment and to inform the ETF of any change in the NEPT's situation in this regard.

The NEPT's employer shall also continue to be responsible for all his/her social rights, particularly social security and pension. The termination of or change in the NEPT's contractual status may lead to the termination of his/her secondment by the ETF.

NEPTs shall continue to be paid by their employer without any financial compensation being paid by ETF. The ETF will accept no requests for grants or fees or the reimbursement of travel or other expenses other than missions expenses incurred as part of the professional traineeship.

The professional traineeships shall last five months and may not be extended. An NEPT may complete only one professional traineeship.

The agreement on secondment is not an employment and does not lead to subsequent employment at the ETF.
The place of secondment is Turin, Italy.
For complete information on the secondment and the NEPT’s duties, rights and obligations, please consult the “Director’s decision laying down the rules on the secondment of national experts and national experts in professional training to the European Training Foundation” published on the ETF website

The Department
The vacancy is within the Operations Department, which is responsible for developing and delivering the ETF’s support for Human Capital Development (HCD) in the ETF partner countries1.

ETF Operations primarily cover three EU instruments:

  • The Pre-Accession Instrument
  • The European Neighbourhood and Partnership Instrument
  • The Development Co-operation Instrument

The activities of the department within each of these EU instruments are driven by:
  • The HCD needs of the country
  • The priorities of the EU as established through partnership agreements or other relevant policies
  • The methodologies of international aid, and in particular the EU approach project cycle management

The department currently employs approximately 70 staff, of which 40 are HCD specialists. The department is organised around teams who are region, country and project focused, which is why teamwork is so important to the department and the ETF. Depending on their specific skills and experience and the ever-evolving portfolio of the organisation, specialists may be asked to lead and/or work within different country and project teams.

Core Themes

The ETF’s vision and strategic objectives are translated into the content related activities by grouping them into three core themes for the period 2010-13 where considerable support is necessary for the further sustainable development of partner country VET systems. Collectively the core themes represent an integrated agenda for reform which links VET systems with business and the labour market.
The core themes among which the applicant must choose his/her area of interest have been clustered as follows:

A. ETF/NEPT/10/01 – Vocational education and training system development and provision in a lifelong learning perspectivewhich covers the design and implementation of policies in partnership with all relevant stakeholders and in particular with the social partners. Notably this theme focuses on:

  1. train the trainer (including teachers);
  2. quality;
  3. qualifications;
  4. efficient and effective governance models at national and territorial levels;
  5. contribution of partners representing economic and social communities in the governance of VET systems;
  6. models of financing of VET;
  7. contribution of VET to sustainable development.

B. ETF/NEPT/10/02 – Labour market needs and employabilitywhich focuses on understanding labour market changes and their implications for the employability of individuals.

C. ETF/NEPT/10/03 – Enterprises and human capital development: education and business partnerships – This theme focuses on four main strands:

  1. creation, management and sharing of knowledge and skills in enterprises (in both the public and the private sector), particularly small and medium-sized enterprises;
  2. support to enterprise development with a focus on entrepreneurship skills and learning;
  3. education and enterprise partnerships to support the transition from school to work;
  4. building the capacities of enterprise representatives, employers and employees as well as other civil society institutions for their active participation in defining and implementing policy, as well as monitoring and evaluating in the context of lifelong learning.

Learning objectives

At the end of the professional training, the national expert should have:

  • experience of the ETF’s working methods and European policies;
  • gained practical experience and understanding of the day-to-day work of the ETF and had the opportunity to work in a multicultural, multilingual environment;
  • put into practice the knowledge s/he has acquired during her/his studies, particularly in their respective areas of competences.

Professional training description

Under the supervision of the Head of Department and/or to one of the Deputy Heads of the Operational Department, the national expert will be part of a country, multi-country or thematic project contributing to the content and taking care of organisational aspects.


The national expert will be part of a project team and s/he will carry out the following activities:

  • contribute to the integration and validation of country review and 2011 country work plan;
  • contribute to the country participation in regional and multi-country projects (e.g. NQF, the Flexicurity project and the school development project);
  • provide input to the creation of the ETF Knowledge system;
  • support to the organisation of internal and external events related to projects (e.g. the Torino process, the Education Business Cooperation and the International High Level Forum on VET development);
  • depending on the language skills, support to the translation of short texts, and proofreading of texts in French, Arabic, Russian or other partner country languages.

Eligibility Criteria

To qualify for secondment to the ETF, candidates must satisfy the following requirements:

  1. have at least three years' full-time experience of administrative, scientific, technical, advisory or supervisory functions;
  2. have worked for their employer on a contract basis for at least 12 months before the secondment;
  3. have a thorough knowledge of one of the Community languages and a satisfactory knowledge of another Community language to the extent necessary for the performance of his/her duties;
  4. not having already been seconded as a Seconded National Expert (SNE) or worked under an employment contract in one of the Community institutions or bodies.

Selection criteria

Candidates must have a level of education which corresponds to completed university studies of at least three years, attested by a diploma, in an area relevant to ETF’s activities.


  • Good developed organising and execution skills, i.e. ability to design and implement suitable solutions, to achieve tangible results whilst fulfilling commitments and respecting high standards of performance;
  • Good analysing skills – i.e. ability to grasp and analyse complex and wide-ranging questions, issues or information. Tackle issues and problems in a logical, step by step way. Having a systematic approach in analysing ETF issues;
  • Good team working skills – i.e. ability to establish and maintain excellent working relations at all levels in the multicultural context of ETF both at team and individual levels. Ability to share within a group a common goal and the responsibility for achieving it;
  • Good communication skills;
  • Being service oriented.

  • Professional background in a field relevant to ETF activities as described within the Core Themes section;
  • Fair knowledge of project management;
  • Very good knowledge2 of English;
  • High degree of computer literacy, particularly in spreadsheet and word processing packages (such as Excel and Word for Windows).

  • Good3 writing and oral skills in French and/or Arabic and/or Russian and/or other partner country languages;
  • Knowledge of EU external relations policies.

Selection Procedure

The selection procedure will be carried out in two phases:

Phase 1 – screening of eligibility and selection criteria

  • Candidates will be assessed according to compliance with the eligibility criteria.
  • The selection assessment board will then consider the competences of eligible applicants on the basis of the CV provided and invite the most suitable candidates to the second phase.
  • Candidates selected for the second phase will be notified via email.
  • Within 10 working days of receipt of the invitation, candidates should provide the ETF HR Unit with a declaration of the employer supporting the secondment and certifying that the employer will comply with the Rules governing the secondment of National Experts to the ETF.
  • Confirmation of invitations is subject to receipt of the above declaration.

Phase 2 – interviews
  • Candidates short-listed will then be invited for an interview with the selection assessment board.
  • Interviews are expected to take place between July and August 2010 and will be held in English.

The selection assessment board’s work and deliberations are strictly confidential and any contact with the board members is strictly forbidden.

Upon completion of the assessment phase, a list of the most suitable candidates will be proposed to the Director by the selection assessment board. The three successful candidates, one for each core theme, will then be appointed by the Director who may also decide to establish a reserve list including other suitable candidates.

This reserve list will be valid for up to twelve months from the date of the establishment of the list and its duration may be modified by decision of the Director.

Inclusion on the reserve list does not guarantee secondment.

Submission of applications

Candidates are invited to send their applications via the ETF website.

The reference number related to the core theme chosen must be clearly quoted in the documentation submitted, that is to say either ETF/NEPT/10/01 or ETF/NEPT/10/02 or ETF/NEPT/10/03.

The following documents must be provided in English:

  • A typed motivation letter of no more than one page, explaining why the candidate is interested in this specific traineeship and what her/his added value would be to the ETF if selected;
  • A curriculum vitae using the Europass CV format, available on the ETF website (other formats will not be considered);
  • The form named ‘Declaration of Honour form’ available on the ETF website.

Please note that only applications submitted online through the ETF website and using the Europass CV format will be accepted.

If any one of the formal requirements or eligibility criteria above is not met, the application will not progress any further.

The closing date for the submission of applications has been extended from 14th June to 30th June 2010 at 23.59 (Central European Time). Due to the high volume of applications, only applicants short-listed for interview will be contacted further. The ETF is an equal opportunities employer and encourages all qualified candidates to apply.

EU legislation on personal data protection and confidentiality of information will apply to all personal data collected for this selection process. The application documents provided during the selection procedure will not be returned to candidates, but will be kept on file at the ETF. You can find out more information in the ”Privacy policy for job applicants” section of the ETF website.

  1. The ETF partner countries and territories are: Albania, Algeria, Armenia, Azerbaijan, Belarus, Bosnia and Herzegovina, Croatia, Egypt, former Yugoslav Republic of Macedonia, Georgia, Israel, Jordan, Kazakhstan, Kosovo (under UNSCR 1244), Kyrgyzstan, Lebanon, Montenegro, Morocco, Occupied Palestinian Territory, Republic of Moldova, Russian Federation, Serbia, Syria, Tajikistan, Tunisia, Turkey, Turkmenistan, Ukraine, Uzbekistan.
  2. Equivalent to C1 level as per the level scale of the common European framework of reference for languages.
  3. Equivalent to B2 level as per the level scale of the common European framework of reference for languages.

Declaration on Honour form to be filled in and attached to your application:

ETF-NEPT-10-02 - Declaration of Honour.docETF-NEPT-10-01 - Declaration of Honour.docETF-NEPT-10-03 - Declaration of Honour.doc

You can download the pdf version of the professionale training notice:

CEI ETF-NEPT-10-01 vacancy - extended deadline.pdf

Director's decision no ETF-009-DEC-001 on the secondment of national experts to the ETF:
Director's decision no ETF-009-DEC-001 on the secondment of national experts to the ETF - FR.pdfDirector's decision no ETF-009-DEC-001 on the secondment of national experts to the ETF - EN.pdf

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